Privacy Notice
Privacy Notice
KMITL Learning Intelligence X: KLIX
This privacy notice (the Notice) is provided for the users of KLIX System (Hereinafter referred to as "Processing Activity") to know and understand how we collect, use and disclose (Process) your personal data that is processed by King Mongkut's Institute of Technology Ladkrabang (Hereinafter referred to as "the Institute" or "We") as the data controller of your personal data that is collected by this processing activity. We has provided KMITL Learning Intelligence X: KLIX in order to support online leaning system for general public on the website: klix.kmitl.ac.th. It is a system that increase the opportunity of education for every age group to improve their proficiency. The system requires the users to register for the service of the system before being able to register for the subjects and pay for the tuition fee. KLIX system also collects the data about attendant, test score, received certificate, answers to questions and conversations conducted in the classroom, etc. It is to facilitate the online learning and teaching, support the requests for services provided by the institute, conveniently follow up the request status e.g., showing personal data, checking the rights of the learner, through one channel by using one user account.
The personal data of the data subject to be collected, used, and disclosed by us are as follows:
1. Lawful basis for processing personal data
We collect your personal data under the following lawful basis.
(1.1) Consent
In certain cases, when you give us your consent, we may collect, use, or disclose your personal data to improve services related to education or management under the operation of the institute.
(1.2) Legitimate Interest
In certain cases, we may collect, use, or disclose for legitimate interest of the institute.
(1.3) Public Task
In certain cases, we may collect, use, or disclose to perform its tasks on public interest or use the state power that is delegated to the institute.
(1.4) Legal Obligation
In certain cases, we may collect, use, or disclose to comply with the law that is currently operable and that will be amended in the future.
2. Purposes of the collection of your personal data
We collect your personal data for the following purposes.
(2.1)
To recruit and consider the qualified applicants for the training courses provided by the institute or its affiliates that the applicant enrolls in and/or enrolls in via provided channels
(2.2)
To prepare announcements of name list or documents for introducing courses provided by the institute or its affiliates and, then, distribute them to the leaners of the courses
(2.3)
To prepare the name list and the brief biography of the lecturers of each course and distribute them to the learners
(2.4)
To process and prepare grade records of each courses provided by the institute or its affiliates
(2.5)
To prepare and distribute the video clips about the training for the learners to review
(2.6)
To claim expenses for the registration fee of the training and the lecturer's remuneration
(2.7)
To maintain contact and inform news to the learners
(2.8)
To provide medias for public relations in order to promote the courses provided by the institute. There may be the learners or lecturers that are revealed in some parts of the medias.
(2.9)
To manage the training courses or other activities provided by the institute
(2.10)
To maintain security of the buildings or the venues of the trainings
3. Personal data that are collected and used
For the purposes with regard to Clause 2, the type of your personal data that we collect shall include:
(3.1) The source and list of your personal data that are collected are as follows.
| Source/ How to collect | List of personal data |
|---|---|
| 1. Your personal data will be directly collected when you fill in the data on the website: klix.kmitl.ac.th, the application form for the training courses, or when you submit your personal data to the institute. | Given name – surname in Thai and English, date of birth, age, gender, picture, nationality, position, affiliation, permanent address, mobile phone number, E-mail address, Facebook ID, Line ID, identification number, educational background, work experience, training background, teaching experience and/or expertise, credit card number, name on the credit card, bank account number of the person or agency, the information of the cooperator, |
| 2. Your personal data will be collected by detecting technology or tracking your usage behavior | Cookie websites, computer traffic information, usage of applications, device ID, browsing history |
| 3. Your personal data will be collected from other sources e.g., during studying or attending training courses. | Results of pre-test and post-test, photographs and video clips of the training activities, additional personal information for preparing a roster, the results of surveys for satisfaction towards the training, the results of surveys for satisfaction towards the lecturers, including Google analytics |
(3.2) The purposes of using your personal data
| Purposes of using personal data | List of personal data to use |
|---|---|
| 1. To consider the qualified applicants for the training courses | Given name – surname, position, affiliation, age, educational background, work experience, training background |
| 2. To provide the training roster and distribute it to the learners via different channels (For some courses, we may announce the course roster on our website. You will be notified about this condition on the application | Given name – surname, position, affiliation |
| 3. To provide the roster and brief biography of the lecturers of the courses in order to be distributed to the trainees through various channels | Given name – surname, position, affiliation, expertise, photograph |
| 4. To provide the video clips of the training activities and distribute them to the trainees for revision | Video clips of the training activities |
| 5. To provide medias for public relations that will be distributed via different platforms of the institute. There may be the trainees or lecturers that are revealed in some parts of the | Video clips of the training activities, photographs, audio recordings |
| 6. To claim expenses for the registration fee of the training and the lecturer's remuneration | Bank account number, bank account name, name of the bank, type of the bank account |
| 7. To maintain contact and inform news to the trainees | Address, telephone number, E-mail address, information of the coordinator |
| 8. To manage the training courses or other activities provided by the institute | Personal data that are needed for legal action of the institute |
4. Disclosure of your personal data
(4.1) Your personal data will be disclosed to public for the purpose of public relations on the websites: https://oaq.kmitl.ac.th, and https://ktbfastpay.ktb.co.th/KTB/eng/payment/payForm.jsp; and Facebook accounts: KMITL, KLIX, and KMITL Online Teaching and Learning Service.
5. Retention period of personal data
We will retain your personal data according to the specific periods of time as follows.
(5.1)
Your personal data will be kept for a period of time required by the law concerning the retention period of personal data.
(5.2)
In case that there is no specific retention period of personal data required by the law, we will prescribe the retention period that is appropriate and necessary for the operation by the institute.
When the retention period expires, we will delete, destroy, or anonymize your personal data.
6. Rights of the data subject
The data subject has the rights as follows:
(6.1) Right to be notified
We will inform you "Privacy Notice" that clearly state the purposes of collection, use, and disclose your personal data.
(6.2) Right to access to the personal data
You have the right to access and obtain for a copy of your personal data holding by us. You also have the right to request for disclosure of your personal data that we collect without your consent.
(6.3) Right to require rectification
You have the right to rectify your inaccurate personal data, outdate personal data, misleading personal data, or incomplete personal data.
(6.4) Right to transfer the personal data
In case that our data system is supports for reading or use on other tools or automatic devices and able to automatically use or disclose personal data, you have the right to obtain a copy of your personal data. You also have the right to request for transferring the data to another data controller automatically and obtain a copy of your transferred personal data.
(6.5) Right to withdraw the consent
You have the right to withdraw your consent for personal data processing that has been given to us at any time. However, the withdrawal of consent will not affect the personal data processing that you have legally given consent.
(6.6) Right to object personal data processing
You have the right to object the processing of your personal data, unless we have legitimate grounds to reject your request (e.g. we have compelling legitimate ground to collect, or for legal establishment of right of claim, complying with or exercising the right of claim, or public interest according to the mission of the institute.)
(6.7) Right to suspend the use of personal data
You have the right to suspend the use of your personal data while waiting for your personal data to be validated as per your request for rectification, or request for suspension instead of deleting your personal data, or while waiting for the proof by us in order to reject your objection.
(6.8) Right to erase the personal data
You have the right to request us to delete or destroy your personal data, if it is unnecessary to be kept according to the purposes of personal data processing; or in case that you have withdrawn your consent and we no longer have the authority to process your personal data; or in case that you exercise your rights to object your personal data processing and we cannot claim to reject the objection; or in case that the processing of your personal data is unlawful.
In case that you want to exercise your rights as mentioned previously or withdraw your consent for processing your personal data that you have given to us; you can contact us to obtain the request form for exercising your rights as the data subject or download it from our website.
However, we can reject your request if there are certain circumstances where we have the legal grounds to do so, or actions on compliance with laws or court decree, or in case that may affect and cause damage to the right or freedom of the data subject or other persons. When we reject your request, we will inform you the reasons for the rejection.
7. Security of your personal data
We provide internal security measures to properly protect your personal data from loss, unauthorized or unlawful access, use, change, edit or disclosure of your personal data.
In case that we give an agency or third-party authority to proceed with the personal data processing on behalf of us, we require them to follow our security measure to ensure security of your personal data and protect it from being collected, used, and disclosed for other unauthorized and unlawful purposes.
8. Engagement of the data subject
We may disclose your personal data on condition that we receive a request for disclosure from the data subject, successor, heir, legal representative, or guardian. The request can be sent to the authorized agency who are responsible for the managing system of PDPA by e-mail: dpo@kmitl.ac.th, and by mail at King Mongkut's Institute of Technology Ladkrabang, 1 Chalongkrung Road, Ladkrabang, Bangkok 10520.
In case that the data subject, successor, heir, legal representative, or guardian has any objections against the collection, correctness, or any actions e.g., a request for changing your personal data, we will record the objection as evidence.
However, we may reserve the right to reject with regard to Clause 2 in case that it complies with the law, or your personal data is anonymized.
9. Responsibility of the personal data processor
We have authorized our certain staff or agency to collect, use, and disclose your personal data on this processing activity. Only these staff or agency are allowed to access to your personal data. We also require them to strictly comply with this privacy notice.
10. Changes to this privacy notice
We may change or update this privacy notice in relation to any changes of your personal data processing and PDPA or other related laws. We will inform the updated privacy notice at our website. However, we kindly advise you to check the updated version of this privacy notice regularly especially before you disclose any of your personal data to us.
Once you agreed to use any services on this processing activity, you are deemed to acknowledge the agreements on this privacy notice. However, you are advised to suspend the use of these services if you do not agree with any aspects on this notice. On the other hand, if you continue after this notice has been changed or updated and informed on our website, you are deemed to acknowledge the changes or updates.
11. How to contact us
You can contact us for more information about PDPA at:
(1) Data Controller
Title: King Mongkut's Institute of Technology Ladkrabang
Address: 1 Chalongkrung Road, Ladkrabang, Bangkok 10520
Contact number: 0 2329 8000 – 0 2329 8099
(2) Data Protection Officer: DPO
Title: Asst.Prof. Akkaradech Watcharaphuphong
Contact information: E-Mail : dpo@kmitl.ac.th